With our sudden shift to remote working, it’s important to get all employees on a single communication platform. It’s incredibly inefficient if everyone is using different apps and services – now is the time to consolidate on an agreed-upon platform.
At Ntiva we use Microsoft Office 365, and so Microsoft Teams is our go-to collaboration tool. But even if you don’t have an Office 365 subscription, you can still get a free version of Teams.
While not as feature-packed as the full version, it still allows for basic secure communication with 10 GB of file storage, unlimited text chat and video conferencing for up to 300 users – can’t beat that!
As remote work is now the only choice for many of us, we all need a single place to meet with our distributed colleagues. This should include the ability to not only see each other over video in group settings, but share screens in real-time, send quick chat messages and even store files for easy and quick access.
There are many collaboration platforms out there that you can jump on, but many of them are painfully un-secure, which is why we recommend Teams.
Teams will offer you even more ways to store and share content to keep your remote staff organized and productive – but let’s start with some of the basics.
From Chat to Instant Audio and Video Calling
Once your Teams application is installed, you can start by clicking on the Chat icon on the left hand side navigation bar. Across the top you’ll see a large Search bar – just type in the name of any colleague and you can begin your chat session.
During the chat session, if typing short messages to each other just isn’t enough, you can easily escalate to an audio or video call using the icons along the bottom, as well as send and share content (more on that below.)
Want to add another colleague to your chat session? On the top right hand side of the window you’ll see a small icon representing two people and a plus sign. If you click on this, you can add in additional colleagues for a group chat.
A New Way of Working With Teams
As more of us become remote workers, our businesses need a solid and proven digital solution that can act as a central hub for everyone. With access to everyone at all times, but also private groups for your direct staff, Teams really does feel like a digital “office!”
Knowing exactly where your entire organization’s files are, along with quick access to share and collaborate the content with colleagues, is a huge benefit for remote teams. If you’re using Office 365 Sharepoint and OneDrive, you will also benefit from redundant data backups, another critical feature.
Just like any other application, it helps to have the experts just a phone call or email away to assist with implementation, management or with any challenges that might arise.
If you’re having trouble with remote collaboration and need help assessing what’s best for your organization, reach out to us. Our experts have experience with Microsoft Teams and many other collaboration applications.
We also have a webinar planned for April 2nd on using collaborative technology – please sign up to join us!